Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Archives & Records Administration (IARA):

The Indiana Archives and Records Administration assists State and local governments in the cost-effective, efficient, and secure management of governmental records by providing services throughout the life cycle of records, including creation, use, inventory scheduling, storage, and disposition.

Role Overview:

The Archivist manages the imaging, storage, management, retrieval, and disposition of state records. You will ensure that records are managed in compliance with federal, state, and agency regulations and guidelines. You will work with agency leadership to continuously improve processes, create efficiencies, and improve accuracy of records management.

This is an onsite role that requires office hours at the Archives and Records Administration at the Indiana Government Center in Indianapolis, Indiana.

Salary:

This position traditionally starts at an annual salary of $53,222.00 but may be commensurate with education and job experience. Use our  Compensation Calculator to view the total compensation package.

A Day in the Life:

Responsibilities include:

• Preserve and provide access to the State's archival records composed of its most significant, historic, and valuable collections;
• Research, analyze, and recommend strategies and actions necessary to plan, develop and implement archival records preservation program, which may include the preservation of electronic records generated by state government agencies deemed to have permanent archival value;
• Develop program policies, procedures, standards, and manuals in accordance with program objectives and goals;
• Develop and implement exhibits, outreach, and educational programs regarding Indiana's history and the Archives' collections;
• Provide services and technical direction/assistance to state government agencies and affiliated programs on issues related to the transfer, preservation, and accessibility of archival records (which may include electronic records) and content; 
• Appraise incoming and existing government records assisting with the development of records retention and disposition schedules for government records; 
• Arrange, process, catalog, and make accessible incoming and existing government records, paper, visual, and electronic collections according to archival standards;
• Coordinate the conversion and migration of data participating in digitization projects utilizing specialized equipment; 
• Createsand update finding aids, administrative histories, inventories, and/or scope and content notes for records collections;
• Support archival appraisal, preservation, arrangement, and description efforts of other staff, interns, and volunteers 
• Staff the reference desk, ensure efficient operation of public and volunteer services, successfully respond to patrons’ research questions, and coordinate the duplication of Archives' resources as requested.

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time. 

This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Ability to maintain a valid Indiana driver’s license;
• Specialized knowledge of current archival theory, accepted best practices, and descriptive standards for archival materials, including DACS and EAD; 
• Working knowledge of archival systems, electronic imaging systems, document management systems, and/or personal computers; 
• Advanced knowledge of archival techniques, electronic records preservation practices, systems analysis, data management, imaging practices, email retention, emerging electronic technologies, and component hardware/software; 
• Expert information retrieval or research technical knowledge and skill; 
• Strong organizational, analytical, and project management skills; 
• Ability to communicate effectively, both orally and in writing; 
• Considerable knowledge of Indiana history is preferred; 
• Ability to work well with people of diverse identities and backgrounds; 
• Ability to interpret and apply records retention schedules; 
• Ability to prepare grant proposals and implement grant programs; 
• Ability to analyze data, to formulate conclusions, and to write well organized and grammatically correct reports/correspondence.
• Ability to perform essential functions with or without reasonable accommodation.

A degree is not required. However, at least 6+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 in election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

   

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov .

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